This
page contains minutes of 2004 Community Assocation meetings: Back to Community Association Page SHEVINGTON & DISTRICT COMMUNITY ASSOCIATION MANAGEMENT COMMITTEE MEETING TUESDAY JANUARY 27TH 2004 AT 7.30PM SHEVINGTON METHODIST CHURCH HALL Present; A Parkinson (Chairman), D Brown (Vice Chairman), L Brown G Dickinson, M Crosby, L Ellis, H Green, M Hilton, V Maloney, C Miles, J O'Neill, A Sudworth, the Secretary (M Holden 61 ) APOLOGIES
B Harrison, A Lister, J Maloney, Revd D Peach, S Richards (Treasurer), S Vidler Revd. J Riley had resigned from the Committee on his departure from the Parish.
62 ) MINUTES OF LAST MEETING 'That the Minutes of the Management Committee Meeting of 16th. December be approved as a true and correct record.' Proposed. D Brown. Seconded. M Crosby. Agreed. 63 ) MATTERS ARISING
Township Forum Mrs L Brown provided Members with a synopsis of the Township Meeting 12 January. Inspector Pidd of Wigan Police had provided an outline of policing policy on unruly behaviour and was seeking to increase a uniformed presence. The Draft Unitary Plan was available for discussion and would be in place from spring 2005. There was provision of land for housing and the Planning process was to be the subject of explanation to the public in Borough Life and through a ‘user group’. The Cleaner Greener initiative was promoted and photographs of Township untidiness had been produced. There had been a focus on Youth and a questionnaire circulated in Standish seeking comment on meeting places and transport links and perhaps there could be a similar exercise in Shevington. The Township team was available to offer advice on Newsletter production and able to provide training assistance to Forum Members. Anti-social behaviourThe Police had provided posters and leaflets for distribution explaining their intentions regarding anti-social behaviour control and providing telephone contact numbers. Significantly they were to target specific areas and use teams to police. Cleaner Greener campaignMembers were asked to identify areas of the village that would benefit from a tidy up and provide locations to Councillor Brown. Interest in the Association’s activityA letter cum diary of events would be provided to the Courier. Diary of EventsSuggestions put forward for consideration were a ‘Shevington in Bloom’ and an annual ‘recognition event’ of achievement of local residents. Detail would be provided during discussion of the way forward later in the Meet 64 ) TREASURER’S REPORT None. 65 ) SCHEME COMMITTEE REPORT There had been no Meeting but there would be one shortly on 3 February to determine a Terms of Reference framework. 66 ) THE WAY FORWARD Members had been invited at the last Meeting to bring forward suggestions as to how the Association could raise its profile by either associating itself with existing events, by directly organising Association events or in providing the support for someone else to establish new events. The following were suggested; Shevington in BloomA start made by having a Best Kept Front Garden competition judged by two Association representatives and an independent judge. A small group needed to organise and report back. Seek backing from Tidy Britain Group. Could include School Gardens to encourage children to join in. Organise for end of July. Achievers AwardsAn evening celebrating local achievers and contributions to local life. Advertise for nominations in local shops and newspaper. Councillor Crosby has a pro forma example of a nomination form. ‘Kaleidoscope’A small festival of events possibly focussed around music. Lancashire Day Celebration 26 NovemberOrganise old persons lunch and engage local organisations and charities. Other potential events5 a side football competition Youth Club Fun Day Treasure trail around the village Design an emblem for the Association Gymnast club display Performing Arts 67 ) SECRETARY’S REPORT The Youth Club had determined its position regarding a desire to maintain control of the building but in partnership with the Community Association in submission of the grant application. The Club had consulted its parent body and the recommendation was to have a Youth Club building housing a Community Association using the financial viability of the Youth Club to underpin the business case for the grant application. The Recreation Ground Trustees had approached the Parish Council with a view to the Council taking responsibility for future maintenance of the ground and allow for the freeing up of capital to undertake the drainage. This aspect had been referred to the Charity Commissioners and their response would form the basis of future discussions between the parties. Dependent on the views of the Charity Commission the Parish Council could become the ground landlord but this should not interfere with the planned approach to the new building. The priority now was to get the building sub committee underway in order to prepare the basis of the grant application, that would ultimately be based on an agreed final design for the building which might involve demolition or an extension. The Youth Club would need to drive negotiations with the current tenant based on the development of the site and any future agreement to let. A further consideration was the extent of the development which may require more land from the Trustees and the estimates for the costs of landscaping and any other leisure area development. These would be considerations for the first meeting to be held on the 3 rd February with a view to reporting at the AGM. 68 ) ANY OTHER BUSINESS Cleaner Greener CampaignSites had been identified albeit permission may be required to carry out work and there was a desire to see the Community Association identified with this initiative; The grassed area outside the Methodist church Randall Ave/ Gathurst Lane, the possibility of a knee high fence, improving the grass and planting trees Grassed areas either side of New Miles Lane including Martland Avenue Within the Late Shop car park at its corner Randall’s Corner – unable to fence but could take a few trees Generally plant more crocus and daffodils to include Chisacre Drive and possibly grassed areas in Crooke Village Crow Orchard Road could do with a tidy up of the litter stuck in the hedges and the same applies to the embankments to Shevington Lane. The hedges on the way into Crooke could be tidied and cut back. Crime PreventionA scheme to mark mobile phones and bicycles was in operation and an event could be organised in Shevington which could be organised/associated with the Community Association. Councillor Brown was willing to organise, perhaps the first Saturday in March. Meetings DiaryThe Secretary had prepared a Meetings diary, the dates being acceptable to the Members. Not all dates on the last Thursday in the month and these are marked +. Public Meetings24 Feb AGM, 20 April +, 22 June +, 28 Sept, 30 Nov. Committee Meetings30 Mar, 25May, 31Aug, 26Oct, 14 Dec + (No Meeting in July) Committee VacanciesThere were now two vacancies for Committee Members that could be addressed at the AGM.
69 ) DATE OF NEXT MEETING Tuesday 24 Feb 7pm Miles Lane School. There being no further business the Chairman closed the Meeting at 8.50 pm. CHAIRMAN
SHEVINGTON & DISTRICT COMMUNITY ASSOCIATION ANNUAL GENERAL MEETING TUESDAY 24 FEBRUARY 2004 AT 7.00PM MILES LANE SCHOOL Present; A Parkinson (Chairman), D Brown (Vice Chairman),) M Crosby, L Brown, G Dickinson, L Ellis, M Hilton, A Lister, J Maloney, V Maloney, C Miles, Revd D Peach, S Vidler, with 4 resident qualified members of the public (R Currie, D Houghton, M Saxon and I Whiteley) and the Secretary (M Holden). 70 ) APOLOGIES; B Harrison, H Green, J O'Neill, A Sudworth. S Richards (Treasurer 71 ) MINUTES OF LAST ANNUAL GENERAL MEETING 'That the Minutes of the Annual General Meeting 21 January2003 be approved as a true and correct record.' Proposed. J Maloney. Seconded. D Brown Agreed. 72 ) MATTERS ARISING None. 73 ) CHAIRMAN’S REMARKSCouncillor Parkinson thanked those present for their attendance. It had not been a year of success in respect of community involved activity and the focus had been directed towards the building scheme. In this respect there were now distinct signs of moving forward and his thanks were extended to the Committee, Vice Chairman and Secretary. 74 ) FINANCIAL REPORTIn the absence of the Treasurer, the Report on the Audited Accounts and the present financial position was given by the Secretary. As at the end of the Financial Year, 31 December 2003 available funds were £25,347.78. A copy of the Accounts is appended to these Minutes. ‘That the Audited Accounts be accepted.’ Proposed. Councillor V Maloney. Seconded. L Brown. Unanimous. 75 ) REPORT ON SCHEME PROGRESSMrs S Vidler arrived at this time 7.15pm. Mr Hilton provided an update on progress which included a meeting held earlier in the day. His view was that there were three distinct elements in moving forward; The Business PlanOutside consultants had been recommended to prepare the case and the Investment Centre supported that approach and potentially there was grant of up to £5k for fees. The preparation was impartial and included a thorough interrogation of the aims and objectives of the scheme to ensure its future viability. This preparation would take 2/3 months. Plans. There had been concerns expressed about the amount of glass in the frontage of the building and this would be discussed with community Safety Officers. Youth Leaders had raised comment that the openness of the building made for difficult control of young people and particularly so if there were different functions on at the same time, albeit adult events could be planned for different evenings. Concerns had been expressed about the overhead costs of the construction and there had been no decision yet to go with either of the two plans submitted (Jolly and Whittle) and a third submission might be appropriate. Three members of the public arrived at this time 7.25pm. Grant ApplicationThe Investment Centre was now proposing application to ‘Active England’ whose focus was on fitness, with secondary funding from Sport England and the general Community Fund. The bid would be made by 31 March. The discussions that followed touched on the costing of surrounding infrastructure for which there was no agreed scheme. e.g. location of car parking, possible hard surface play area and landscaping. This would be looked at by the Building sub committee. Whether the building would be sited on the existing footprint would determine if the existing building was to be demolished which would ease the problems associated with prolonged closure but might aggravate the overall costs. The siting and additional land would be determined by discussion between the Youth Club and the Recreation Ground Trustees and eventually the WMBC Planning Dept. There had been one meeting of the sub committee to date and more were planned in the near future. 76 ) THE ASSOCIATION – A WAY FORWARDCouncillor Brown set the scene for future activity and had agreed publicity with the Courier. A Crime Prevention morning would be held on 24 April at the Methodist Church Hall. There was the possibility of a Newsletter with assistance from the Township for expertise. Other events were being planned to produce a Calendar and the Association would be pleased to Associate itself with fund raising events of local organisations. Events suggested are; Shevington in BloomA start made by having a Best Kept Front Garden competition judged by two Association representatives and an independent judge. A small group needed to organise and report back. Seek backing from Tidy Britain Group. Could include School Gardens to encourage children to join in. Organise for end of July. Achievers AwardsAn evening celebrating local achievers and contributions to local life. Advertise for nominations in local shops and newspaper. Councillor Crosby has a pro forma example of a nomination form. ‘Kaleidoscope’A small festival of events possibly focussed around music. Lancashire Day Celebration 26 NovemberOrganise old persons lunch and engage local organisations and charities. Other potential events5 a side football competition, Youth Club Fun Day, Treasure trail around the village, Design an emblem for the Association, Gymnast club display, Performing Arts. 77 ) ELECTION OF MANAGEMENT COMMITTEE AND OFFICERSElection of a ChairmanCouncillor Parkinson advised that it was his wish to stand down as Chairman. ‘That the work of Councillor Parkinson in sustaining the Community Association over many difficult years be recognised and applauded and that the thanks of the Association be recorded.’ Proposed. Mrs Vidler. Seconded. Councillor J Maloney. Unanimous. ‘Councillor D Brown’. Proposed. Councillor Parkinson. Seconded. Councillor Crosby. Unanimous. Councillor Brown took the Chair Election of Vice Chairman‘Councillor Parkinson’. Proposed. Councillor J Maloney. Seconded. L Brown. Unanimous. Treasurer‘Mr S Richards’. Proposed. Councillor Lister. Seconded. Councillor Crosby. Unanimous. Secretary‘Mr M Holden’. Proposed. Councillor V Maloney. Seconded. Revd. Peach. Unanimous. Other Committee MembersThe Secretary advised that there were two vacancies for the Committee and there had been no objection to names being put forward for those Committee Members who had had apologies given for the Meeting. The Secretary requested present Committee Members present to indicate by show of hands that they were prepared to continue and thus self nominate and all indicated positively. The Secretary advised that there were therefore ten self nominations and invited further nominations from the floor for the two vacancies. ‘Mr M Saxon’ and ‘Councillor I Whitely’The Secretary proposed that the voting be en bloc providing there was no objection, in which case names would be voted on individually. No objection. By a show of hands of all those present (all eligible to vote, all those whose names appear below were elected to the Committee to join those already elected as Officers M Crosby, L Brown, G Dickinson, L Ellis, H Green, B Harrison, M Hilton, A Lister, J Maloney, V Maloney, C Miles, Revd D Peach, S Vidler, M Saxon, A Sudworth, I Whiteley. 78 ) ANY OTHER BUSINESSAspull Standish Shevington Township ForumMrs L Brown was willing to continue representing the Association. One matter for further debate within the community was whether the Township should engage in Twinning. Brief discussion indicated that if this was for the benefit of cultural enrichment then this should be encouraged and could be placed as an item for discussion on the next Association Agenda. Memorial GardenCouncillor J Maloney advised that there would be a planting of trees to replace those that had been vandalised and this would take place on Friday 5 th March at 2pm. Members of the public would be welcome and there was to be an attendance from children of St Bernadette’s School. Recreation Ground TrusteesHad met last week and had been made aware of the problems of flooding in the graveyard to St Anne’s Church. There were implications for the drainage of the Recreation Ground in that United Utilities were raising objections to the means of disposing of surface water. This in turn would influence the debate as to whether to proceed with the drainage of the field independently of the proposed building scheme which in itself was the subject of other negotiations with the Parish Council over an agreement for future maintenance. There was no likelihood of the drainage scheme going ahead at the end of this year’s football season. 79 ) MEETINGS DIARY 2004The meeting diary as set out below was agreed without vote. MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 30 20+ 25 22+ none 31 28 26 30 14+ Meetings marked + are out of sequence. Dates in bold are meetings open to the public There being no further business the Chairman closed the Meeting at 8.05pm CHAIRMAN
SHEVINGTON & DISTRICT COMMUNITY ASSOCIATION MANAGEMENT COMMITTEE MEETING TUESDAY MARCH 30TH 2004 AT 7.30PM SHEVINGTON METHODIST CHURCH HALL Present; D Brown (Chairman), L Brown, G Dickinson, H Green, M Hilton, A Lister, J Maloney (Minutes), V Maloney, C Miles, M Saxon, S Vidler, I Whiteley, 80 ) APOLOGIES
M Crosby, M Holden (Secretary), Revd D Peach, S Richards (Treasurer), A Sudworth. The Chairman, Cllr. Dave Brown, welcomed everyone to the meeting and particularly welcomed new members Ira Whiteley and Martin Saxon. 81 ) MINUTES OF LAST MEETING The minutes of the Executive meeting of January 27 th were agreed as a true and correct record; moved VJM, seconded LMB, agreed unanimously. 82 ) MATTERS ARISING A Crime Prevention Roadshow would take place on Saturday, April 24 th at Shevington Methodist Church Hall from 10.00am until 1.00pm 83 ) MINUTES OF AGM The minutes of the Annual General Meeting, held on February 24 th, were presented for approval: moved VJM, seconded IW, agreed unanimously. 84 ) TREASURER’S REPORT: As of December 2003. 85 ) SCHEME PROGRESS MH provided a comprehensive update of the working party meeting and the subsequent consultations:
The chairman thanked Maurice Hilton and Ira Whiteley for the work they had done, particularly since it had been done under very severe time pressure. MH and IW asked representatives who had contact with other organisations to urge them to write letters of support that gave an indication of the specific needs that would be answered by the provision of the planned new facilities. The Community Association would need to find funds in the order of approx £20,000 to support the grant aid bids. 86 ) THE WAY AHEAD It was agreed to support a simple Shevington in Bloom Competition to take place in July / August this year; DB would consult with Cllr John O’Neill. It was suggested that the CA look at the possibility of an Achievement Award. The CA and the Parish Council were sponsoring an Age Concern Awareness day on Friday April 23 rd at the Methodist Church Hall from 10.00am until 1.00pm. 87 ) TOWNSHIP REPORT Louise Brown reported on the following matters raised at the February 25 th meeting of the Township Forum:
88 ) TWINNING It was agreed to defer discussion of this until a later date. 89 ) ANY OTHER BUSINESS Reminder: Youth Club AGM 17 06 04 @ 7.30pm It was suggested that there should be rethink by Wigan MBC on the ‘yellow lines’ extensions in the village centre. Wigan MBC’s implementation team would be looking at bus shelter security, recycling bins and general security issues. 90 ) DATE OF NEXT MEETING Date of next meeting: 20 04 04 @ 7.00pm at Shevington Methodist Church Hall; Executive meeting with Mike Faulkner re Business Plan for Scheme.
SHEVINGTON & DISTRICT COMMUNITY ASSOCIATION MANAGEMENT COMMITTEE MEETING TUESDAY APRIL 20TH 2004 AT 7.00PM SHEVINGTON METHODIST CHURCH HALL Present; D Brown (Chairman), M Holden (Secretary), L Brown, M Crosby, G Dickinson, L Ellis H Green, M Hilton, A Lister, J Maloney, V Maloney, C Miles, M Saxon, A Sudworth. S Vidler, I Whiteley. By invitation; M Faulkner, J O’Neil, E Dan, P Shatlock, S Martland. No members of the public.
91 ) APOLOGIES
L Brown, A Parkinson, Rev d D Peach, S Richards (Treasurer), The Chairman, Cllr. Dave Brown, welcomed everyone to the meeting and particularly welcomed Mike Faulkner of the Greater Manchester Centre for Voluntary Organisations who would conduct the Meeting. 92 ) MINUTES OF LAST MEETING Minutes of the last meeting were not presented for approval. 93 ) THE PRESENTATION. The following notes are intended only as summation of the conduct of the Meeting, salient comments having been recorded on flipchart by Mr Faulkner to capture the required information for the completion of a Business Plan. This recorded information would be summarised by Mr Faulkner and be made available in notes to be compiled for 17 May. The focus of the Meeting was to be found in two papers;
These two papers are attached to the Minutes. 94 ) THE IDENTIFIED NEEDS FOR A SUCCESSFUL GRANT APPLICATION
95 ) OTHER REQUIREMENTS
96 ) ANY OTHER BUSINESS
Dates for diaries; Crime Awareness Event, Methodist Church 24 April Shevington Methodist Church Annual Christmas Fair 27 November 97 ) DATE OF NEXT MEETING
May 25 th Shevington Methodist Church 7.30pm There being no further business the Chairman closed the meeting at 9.10pm. CHAIRMAN SHEVINGTON AND DISTRICT COMMUNITY ASSOCIATION Management Committee MeetingTuesday 25th May 2004 at 7.30. PMSHEVINGTON METHODIST CHURCH HALL
Present: D. Brown (Chairman) G Dickinson, B Ellis, H Green, M Hilton, C Miles, D Peach M Saxon, A Sudworth, S Vidler, I Whiteley 98) APOLOGIES M Holden, L Brown, M. Crosby, A Lister, J Maloney, V Maloney, J O’Neill, A Parkinson 99) MINUTES OF LAST MEETING AND MATTERS ARISING The minutes of the meeting on March 30 th had not been approved at the April meeting due to the extraordinary nature of the April meeting ( a Business Plan workshop led by Mike Faulkner.) In the absence of the secretary it was decided to leave approval of March and April minutes until the May meeting. 100) REVIEW OF BUSINESS CASE Maurice Hilton reported. A resumé of the information produced at the workshop had been sent to M Hilton and I Whiteley. This would be circulated to all members along with the minutes. A letter from Sport England was read. It indicated the strength of competition for the recent round of Sport England funding.The decision date for those who had been successful has been delayed until May 27 th and the results of the decision will not be known until after the June elections. Efforts will continue to raise funds from a variety of sources. The Business Plan is due to be completed by the end of June and a further meeting with M Faulkner has been arranged with members of the association plus some invited representatives of other organisations. This will take place on Tuesday June 8 th at 1.30 pm in the Methodist Church Hall. The meeting will seek to resolve some of the outstanding issues of the Building Plan e.g.:
Letters of Support from village organizations will be necessary if we are to convince grant-giving bodies of community commitment. Evidence of community fund raising will also be critical. Some discussion followed about how to raise local awareness of the project as effectively and quickly as possible. There was an urgent need to establish a communications strategy. This could be done by:
Various members agreed to liaise on these issues101) REVIEW OF COMMUNITY ASSOCIATION ACTIVITYThe Shevington in Bloom Competition has not evolved This needs long term planning and will be looked into for next year. The Crime Awareness Day had been a great success and had created interest in the CA’s activities. The Age Concernevent had been similarly successful. The Teddy Bear’s Picnic: further safety investigations were required before implementation. The Recognition of Achievement Award: this would be delayed until more urgent fund raising projects had been established. Raising Awareness : A create-a-logo competition for Junior Schools was suggested. D Brown and C Miles to liaise. Fund Raising : The following were suggested:
Possibility of a small Carousel (A Sudworth)/ All village orgs to be invited to take part.(I Whiteley/ S Vidler)
The 3 churches in partnership would be having a fun event on Walking Day. While this would not bring funds directly to the CA it would possibly have indirect financial spin off. 102) ANY OTHER BUSINESS D. Brown announced that the police would be holding an awareness-raising,‘ pod event’ on the car park. He informed the meeting that the Metro would be taking over parking enforcement from the 1 st June. The Metro will also be expanding its waste paper collection. G Dickenson commented on the drop in vandalism since the Community Support Police Officers have been in evidence around the village. It was generally felt that this was a very positive initiative. Parish Council Public Meeting, 10th June, 7.00. pm., Miles Lane School. Youth Club AGM, 17 th June 7.30. pm. Youth Club. 103) DATE OF NEXT MEETING Tuesday June 22nd
SHEVINGTON & DISTRICT COMMUNITY ASSOCIATION OPEN MEETING TUESDAY JUNE 26TH 2004 AT 7.00PM SHEVINGTON METHODIST CHURCH HALL Present; D Brown (Chairman), L Brown, M Crosby, G Dickinson, H Green, M Hilton, M Holden (Secretary), A Lister, J Maloney, V Maloney, C Miles, S Richards (Treasurer), M Saxon, S Vidler, I Whiteley. J O’Neill.
104 ) APOLOGIES
A Parkinson, Revd D Peach, A Sudworth. 105 ) MINUTES OF PAST MEETINGS ‘That the Minutes of the Meeting held 30 March be approved as a true and correct record.’ Proposed J Maloney. Seconded A Lister. Agreed ‘That the Minutes of the Meeting held 20 April be approved as a true and correct record.’ Proposed J Maloney. Seconded A Lister. Agreed That the Minutes of the Meeting of 25 May be approved as a true and correct record.’ Proposed I Whiteley. Seconded. M Saxon. Agreed 106 ) MATTERS ARISING
All matters of the Meetings of 30 March and 20 th April had been subsequently followed up. Shevington in Bloom A start would be made this year with domestic front and rear gardens and hanging baskets only, with a view to expanding in other categories in future years. A press item had been compiled and an entry form would shortly be placed in the Library. Entries would need to be received before end of July with judging in early August. Create a Logo This competition was open to primary schoolchildren and the incoming mayor of Wigan had agreed to judge the entries. Closing date for entries is 6 August. Fun Day August Bank Holiday Monday I Whiteley has written to Organisations regarding the day and seeking involvement. There have been enquiries as to what this may entail and details are presently being gone through – stalls, charges, attractions etc. Bowling Competition Seen as being capable of being organised for the first or second weekend in September, contacts with potential organisers are being made by G Dickinson. Still to be determined would be the purchase of a trophy, refreshments and for wider involvement sets of spare woods for novices joining in. Dinner Dance M Saxon presented details of what would be involved in organising such an event, in fact probably two, each with a different focus. One would be a Community service recognition event and the other a fundraiser. Gathurst Golf Club, which is well recommended, would be pleased to host the events providing either a three course meal or a buffet. Dependent upon the format of the evening, for example formal tables, dance area or more of an audience entertainment focus the layout would dictate the number of potential attendees – 190 without dance floor around 120 with dance floor. Suggested entertainment could involve a comedian, singer, disco but the more attractions the greater the ticket cost to cover the overheads. In the event some of these costs could be offset by table sponsors in return for advertising. There would need to be a balance between fund raising and cost of attendance and the Community Awards evening may need to be subsidised. The premises would be licensed until midnight. There was a possibility of a date in November and February 12 th was suggested for 2005. Mr Saxon was asked to progress the dates and the August Meeting would get closer to the detail of the events format. Newsletter The Chairman was conscious of the increasingly urgent need for a Newsletter to communicate the activities of the Association and on the premises scheme. The Secretary would compile a schedule of events. Community Support Officers The Chairman wished to invite the Community Support Officers to the August Meeting so that they could introduce themselves. Agreed Resignation of the Treasurer Letter received from S Richards indicating that his work commitments were not allowing for the full involvement that he would wish and attending meetings was difficult. At the request of the Chairman, Mr Richards agreed to carry on until a successor could be found and the nomination would be placed on the August Agenda. 107 ) SCHEME PROGRESS
M Hilton advised that the Business case compiled by Mike Faulkner was almost complete and a small group would meet again mid July to determine the final draft. The Grant application to Active England had not been successful as the fund was oversubscribed by schemes seeking funds. There was however an offer of an Officer to assist in case preparation. Mr Hilton would provide a copy of the decline to the Secretary. The Community Fund would be the next body approached but grants were limited to £300k. Thoughts were now turning towards the landscaping aspect being taken forward as a separate project and Groundwork Wigan were to provide drawings to the Recreation Ground Trust for costing. A meeting would be held with the Architect, Brent Clayton, to discuss the frontage glass and the potential for a fall back scheme of existing building renovation. Also requiring some discussion would be the size and location of all weather playing surfaces. I Whiteley advised that letters of support had been sought and received from elements of the community and Organisations The debate turned to the formation of the ‘body corporate’ that would determine the business aspects of the new building and its usage. Was this to be an extended Youth Club Committee or a body in which the Community Association and Youth Club were more formally conjoined with each retaining their own ‘management committees’ for their activities? What advice was available to these bodies, what would be the way forward and how would the ‘dissolution’ clauses be worded? The agreement would probably need to be written for future running once existing parties with their interpretations had departed the scene. These aspects would need to be discussed again and some of the answers would be needed from the National Association of the Youth Club and possibly the Charity Commission. The Chairman thanked Mr Hilton and Mrs Whiteley for their unstinting efforts in bringing the scheme together. 108 ) REVIEW OF ASSOCIATION ACTIVITY The Secretary was asked to compile the schedule of known Association and other events that would be happening. For the purposes of these Minutes, whilst not all events were discussed or finalised at the Meeting , the following is a chronological list; Churches Walking Day 11 July - organised by the 3 Churches including a Fun event Shevington in Bloom 30 th - July closing date for Best Garden competitions, judging early August Design a logo 6 th.- August closing date, entries from local Primary Schools already sought Footpath Walk 30 th.- August morning organised by the Parish Council Fun Day 30 th.- August afternoon Association and Youth Club together with Organisations Bowling Competition Likely first or second weekend in September. G Dickinson seeking organisers. Social Evening Early November. M Saxon organising Lancashire Day (Reminder – no events yet planned) Methodist Church Christmas Fair 27 November Social Evening 2005 February 12 th 109 ) DATE OF NEXT MEETING Management Committee 31 August (No Meeting in July) There being no further business the Chairman closed the Meeting at 8.40pm CHAIRMAN
SHEVINGTON & DISTRICT COMMUNITY ASSOCIATION COMMITTEE MEETING TUESDAY AUGUST 31 2004 AT 7.30PM SHEVINGTON METHODIST CHURCH HALL Present; D Brown (Chairman), L Brown, G Dickinson, M Hilton, M Holden (Secretary), J Maloney, V Maloney, C Miles, S Vidler, and by invitation Darren Barker (Township Manager).
110 ) APOLOGIES
M Crosby, L Ellis, H Green, B Harrison, A Lister, J O’Neill, A Parkinson, Revd D Peach, S Richards (Treasurer), M Saxon, A Sudworth. I Whiteley. 111 ) MINUTES OF LAST MEETINGS ‘That the Minutes of the Meeting held 26 June be approved as a true and correct record.’ Proposed. V Maloney. Seconded. J Maloney. Agreed 112 ) MATTERS ARISING Shevington in Bloom The competition had been judged and results from 12 entries collated for the Best Front Garden, Rear Garden and Hanging Basket. Participants are to be thanked by the Chairman and certificates awarded to the winners. Courier will be approached for an article and photograph. Create a Logo Logos for the Association, created by local schoolchildren, are on display in the Library and the Mayor of Wigan will judge them at 10.15am Friday 3 September. Courier has been invited. Fun Day The Chairman extended thanks to Ira Whiteley in particular but recognised the contribution of all involved. The event had been as good as it could be given the atrocious weather and it was a disappointment that children’s events had to be cancelled. General feeling was that the event should be tried again but perhaps not on a Bank Holiday weekend and when Schools are open. Bowling Competition Mr Dickinson advised that no interest had been shown and that this should be left over until next year. The Methodist Church has run this type of event before and been well supported. Dinner Dance Mr Saxon had advised the Secretary that the dates of 12 February and 12 November had been confirmed as available with Gathurst Golf Club. Newsletter A schedule of events had been distributed to Members and put on display as flyers at the Library and Post Offices. Mr Barker advised that the Aspull Forum had received £2300 for a newsletter and calendar and the publicity officer was able to give advice on web site creation. If the Association wanted help in this then the contact was Heather Bradley (01942 731108). Agreed that it would be useful to meet and invite her to the October meeting. Community Support Officers The Chairman had met with the Officers and they were willing to attend a Committee Meeting and this would be arranged for October. 113 ) STANDISH ASPULL SHEVINGTON TOWNSHIP FORUM
The Chairman invited Mr Barker, Township Manager to give an update on Township activity. Mr Barker that there was presently a focus on Orrell where there had been some environmental improvements. In future he would attend Association Meetings as he finalises the draft of the Township Plan and the actions proposed for environmental enhancements both short and long term together with improvements to access of sporting facilities. A copy of the early draft will be available shortly and this includes local facts, facilities, parks, walks and a focus on people. The plan will have a horizon of 5 years to tackle local issues drawn from questionnaires, examples being transport, street lighting, leisure, fear of crime and facilities for older people. There have been some early successes for example the Jubilee Gardens at the Standish War Memorial. The Plan is expected to be published next April. The next Forum Meeting will be 28 September. In the meanwhile local publicity to 11-16 year olds will be needed for the Positive Futures initiative in providing transport to sports venues. 114 ) BUSINESS CASE PROGRESS The Business case has been finalised with the help of the grant aided assistance of Mike Faulkner and will be needed when next making a bid. Mr Hilton provided the reasons behind the failure of the Active England bid, primarily lack of innovation in increased participation, unable to demonstrate addressing the needs of deprived communities and the limited financial information given the scale of the funding. In the meanwhile discussions with Groundwork Wigan were continuing regarding drainage and landscaping and the means of funding, if necessary as a separate scheme. The next bid for the building scheme was being prepared with John Vare and would likely be made to the Community Investment Fund and the next meeting would be 27 September. The next public Association Meeting would be 28 September at which time explanations as to the lack of progress and the present position would need to be announced. At this point the debate on expenditure on the existing building may need to re-open. 115 ) COMMUNITY ASSOCIATION ACTIVITY PROPOSALS The Chairman expressed the belief that there was presently enough on the calendar for the time being and the focus should be on gearing up for next year. However an Awards Evening in November this year is proposed and could form part of the November meeting. A suggestion was put forward that the Association produce a calendar for sale in 2005 with children from the local schools designing the artwork for each of the months, three per school. The theme would be areas in our community representing a season and be painted, drawn or photographic. The Secretary was asked to write to the schools seeking local participation and support. 116 ) ANY OTHER BUSINESS Wigan and Leigh Housing Diversity Survey Letter received from the Trust seeking help in raising the awareness in the community of the reasons behind the questionnaires being distributed throughout the Borough seeking information regarding ethnic identity, age, disability, gender, religion and sexuality. The underlying reason was ‘equality of service’. Noted. Replacement Treasurer As there had been no progress in finding a successor to Simon Richards the matter would be placed on the next Association Meeting Agenda. Crime and Youth Nuisance Once again there had been local disturbances and the Police pod is to be made available again. There have been various discussions with Community Safety representatives, the Police and local Councillors and disappointment expressed at the lack of Police response to direct calls regarding drug selling and taking. Fear in reporting is a factor and diaries of events should be maintained. A new Police Officer is awaited. Mr Hilton reported on behaviour within the Youth Club over the last few weeks with 12 and 13 year olds creating havoc and the number of attendees have dropped as a consequence. The roof of the Church had been badly damaged with the deliberate smashing of tiles and once again there was a delay of days in the Police response. Letters are being distributed regarding anti-social behaviour and the Youth Club Committee has confirmed that names of miscreants will be provided to the Police and making clear that there is no conflict in seemingly breaching trust with young people who behave badly. Unify Credit Union Ltd. The Chairman advised that discussion had taken place with Unify Credit Union Ltd regarding a launch of there savings and loan service in the area. 30 Day Clean Up Campaign The Director of Engineering services had organised a 30 day clean up campaign and if there were any local needs then contact should be made through the Chairman. The dog clear up team is also in evidence. There being no further business the Chairman closed the Meeting at 9.10pm CHAIRMAN.
SHEVINGTON & DISTRICT COMMUNITY ASSOCIATION COMMITTEE MEETING TUESDAY SEPTEMBER 28 2004 AT 7.30PM SHEVINGTON METHODIST CHURCH HALL Present; D Brown (Chairman), G Dickinson, H Green, M Hilton, M Holden (Secretary), J Maloney, V Maloney, C Miles, Revd D Peach, M Saxon, and one member of the public (A Baybutt)
117 ) APOLOGIES
L Brown, D Barton, M Crosby, A Lister, J O’Neill, A Parkinson, S Richards (Treasurer), A Sudworth. I Whiteley. 118 ) MINUTES OF LAST MEETING ‘That the Minutes of the Meeting held 31 August be approved as a true and correct record.’ Proposed. M Hilton. Seconded. J Maloney. Agreed 119 ) MATTERS ARISING
Shevington in Bloom Chairman had sent a letter of thanks to all participants and advised the winners that the Awards evening would be held in November. Logo for the Association A most successful event held in the Library, attended by the Mayor of Wigan. The chosen logo was of a smiling face surrounded by the Association name. A large poster design attracted thoughts of an Association banner and the possibilities of this being embroidered are being investigated. Fun Day The total profit from the day was £650, despite the poor weather. Community Safety Officers The Chairman confirmed that the CSOs would attend the October Meeting. Shevington Methodist Church Christmas Fair. Letter received confirming the event for diary purposes – 27 November 10am to 1pm. Shevington Recreation Ground Trustees AGM Notice received of the AGM to be held 30 September at 7.30pm St. Anne’s Parish Rooms, all welcome. Association Calendar All local schools had been written to regarding their involvement. The intention was to gauge the initial response and Miles Lane school had responded in the affirmative. Debate took place on how best to tackle the publication given the short timescales and indeed whether this should be an objective for 2006. If this were to be the case then local scenes would not have to be from memory but a recording as they occur in the designated months. Responses awaited but the Secretary would not be able to progress until end of October at the earliest. 120 ) BUSINESS CASE PROGRESS
Next meeting of the steering committee will be held on 12 October but in the interim Mr Hilton and Mrs Whiteley have been joined by Mr Saxon and, by invitation, Mr Alan Baybutt to bolster the detail acquisition required to submit grants to several funders. Mr Saxon explained that the scheme proposals had been broken down into three components of Sport, Youth Club and Community facilities and criteria for grants in these categories were being explored. Mr Hilton raised issues regarding a recent WMBC survey of ‘community use’ buildings from which the Youth Club had been excluded. The Chairman was seeking to determine whether this was an omission or for some other reason. The discussion then widened to embrace another survey document, a couple of years old, regarding playing fields which in Mr Hilton’s view did not accurately reflect the situation in Shevington. Yet another survey had covered dressing rooms which had concluded they were adequate. From this juncture the discussion went deeper into the issues around just what were the needs and the usage of sports facilities in the village? Should there be a sports co-ordinator in relation to Recreation Ground usage, (and Youth Club facilities), particularly so if there was to be increased use of the Recreation Ground? Having opened a can of worms the debate then meandered into an overall audit of what was taking place in the village, sporting or otherwise, which led to an agreement that Revd. Peach would approach the last known auditor of activity, Alan Taplin, for his data base. With this in hand a review of the activities centred on the Churches could be readily undertaken. Having got thus far Mr Maloney volunteered to enquire of the compiler of the Appley Bridge Year Book, Eileen Longmore, as to their information base on local activity with a view to some liaison, and in the end a Community Association Year Book was mooted. Thanks Maurice! 121) REVIEW OF ASSOCIATION ACTIVITY Awards Evening Planned for the November meeting an immediate problem was the availability of catering facilities and room within the Methodist building. Conclusion was to hold the Meeting and the event on Wednesday 24 th November- a short Meeting held a 7.00pm, with the awards evening following at 7.30pm. In total it was felt that catering for around 60 would be comfortable for a standing/mixing gathering. Suggested content, apart from a welcome, would embrace the winners of the Shevington in Bloom competition, the Head teachers behind the logo competition and community service recognition invitees. To which could be added other invited community representatives and possibly the Mayor of Wigan. To recognise the contribution of schoolchildren presentations could be held the following morning at School assemblies. The Chairman undertook to have the basis of the evening available for the October meeting. Christmas activity The general consensus was that the Association year should end with the November Awards Evening and that Christmas activity should be confined to support of already planned events, for example the Methodist Church Christmas Fair and the three Churches Carol Service. Continuing activity Planning would need to start earlier for next years events, namely, Shevington in Bloom, a fun Day and potentially a Bowling competition, Calendar production, (Year Book, even) the Awards Evening and a fundraising dinner. These events would feature on a future Agenda. Social evening fund raising event. Mr Saxon confirmed the 12 February date for a fund raising three course dinner to be held at the Golf Club. Consensus determined entertainment as a trio to facilitate dancing with numbers limited to around 120. There were two, in principle, sponsor agreements in place, each sponsoring a table of 10 seats at a cost of £500. Ticket prices were discussed, bearing in mind that there would be invited guests, entertainment, awards, raffle and spot prizes to cover within the overall costs. General view was that £25 would be acceptable for a fund raising event, probably less for the second event planned for November which would be more of a community recognition event. Sponsors for raffle prizes would be welcome, as would other sponsors. Mr Saxon also favoured sales control of tickets in blocks of 10 and a dress code of collar and tie. Members having contacts that could assist Mr Saxon can ring him on 01257 251096. Mr Saxon was thanked for his efforts to date. 122 ) ANY OTHER BUSINESS Public Meeting The Chairman invited Mr Baybutt to address the Meeting regarding a meeting which is to be held 30 September specifically targeted at anti social behaviour and the responsibilities of local residents to become involved to prevent their quality of life being diminished by a socially deficient minority of neighbours, and in some instances, outsiders. Mr Baybutt explained that the approach to the meeting is to educate people who are suffering in silence in terms of what they can do individually, and thereby collectively, in ‘proper procedure terms’ to combat the nuisance they are suffering at first hand or by general fear. Notice of the Meeting has been posted in the village and it will be attended by representatives of the Police, Community Safety, Councillors, and WMBC Tenants Liaison. There is the potential to form a Tenants Association. Discussion followed on the attachment of anti- social behaviour orders to criminal proceedings. Township Community Safety Meeting This Meeting had concluded earlier and the outcome was that juvenile nuisance would be targeted. The Chairman requested the Secretary to send out two pages of information on Township Community Safety Groups attached to these minutes. Information then followed on Police response criteria to incidents, a community network to help people suffering community problems, opening hours of Standish Police Station and the restricted circulation of an emergency number for the Community Safety Officers. Mr Hilton confirmed that Police were welcome within the confines of the youth Club. Several residents were now keeping logs of incidents in their locality. Co-option to the Management Committee ‘That Mr Alan Baybutt be co-opted to the Management Committee’. Proposed. Mrs Maloney. Seconded. Mr Maloney. Unanimous. 123 ) DATE OF NEXT MEETING Tuesday 26 October. There being no further business the Chairman closed the Meeting at 9.05 pm CHAIRMAN
SHEVINGTON & DISTRICT COMMUNITY ASSOCIATION COMMITTEE MEETING WEDNESDAY 24 NOVEMBER 2004 AT 6.45PM SHEVINGTON METHODIST CHURCH Present; D Brown (Chairman), L Brown, G Dickinson, H Green, B Harrison, M Hilton, M Holden (Secretary), J Maloney, V Maloney, C Miles, A Parkinson, Revd D Peach, S Vidler, I Whiteley
124 ) APOLOGIES
A Baybutt, M Crosby, A Lister, J O’Neill, S Richards (Treasurer), M Saxon, A Sudworth. . 125 ) MINUTES OF LAST MEETING ‘That the Minutes of the Meeting held 28 September be approved as a true and correct record.’ Proposed. J Maloney Seconded. V Maloney. Agreed There had been a short poorly attended Meeting held 26 October. Minutes not available. 126 ) MATTERS ARISING Community Officers Apologies had been given for their inability to attend the October Meeting and a new date would be arranged. Calendar The Secretary had circulated the four Schools that had responded and each would provide four pictures/paintings/drawings/photographs of Shevington and surrounding district i.e. one each for each of the seasons, giving a choice of 16 for the 12 needed for the year and one for the cover. The Calendar would not be published in 2005 but would be for 2006 with entries collated by end September 2005. D Brown volunteered to keep in touch with the Schools on progress. J Maloney volunteered to investigate sponsorship of each of the months. A question was raised as to whether the Calendar could be linked to a Year Book/Annual Report and this would be investigated further as an idea. J Maloney would also make enquiries of Appley Bridge Community Association in the respect of their Year Book production. 127 ) ACTIVITIES FOR 2005 First opportunity to discuss would be the next Meeting on 14 December, the next one after being the January Meeting. It would be good to have a fair idea ahead of the February AGM. Of particular importance at these two Meetings would be the February event to be held at Gathurst Golf Club. 128 ) TOWNSHIP SAFETY MEETING The plan over the next three months was to pursue anti social behaviour, and continue with compilation of incident logs. The Community Officers had increased in number to four. Anti-Social Behaviour Orders were showing signs of having effect in reducing disorder and Police were seeking attachment of Criminal ASBO’s to take effect with sentencing. Individuals with ASBOs were being educated in the effects of their behaviour as part of a rehabilitation programme. 129 ) ANY OTHER BUSINESS Residents Association A Meeting would be held during the first week in December aimed at setting up a Constitution. Cleaner Greener Initiative D Brown advised that there would be £1200 available for local initiatives and the Association and the Parish Council would discuss how best to allocate these monies to schemes. 130 ) DATE OF NEXT MEETING
Tuesday 14 December 7.30pm Shevington Methodist Church Hall. There being no further business the Chairman closed the Meeting at 7.15pm. CHAIRMAN
SHEVINGTON & DISTRICT COMMUNITY ASSOCIATION COMMITTEE MEETING TUESDAY 14 DECEMBER 2004 AT 7.30PM SHEVINGTON METHODIST CHURCH Present; D Brown (Chairman), L Brown, G Dickinson, B Harrison, M Hilton, M Holden (Secretary), A Lister, J Maloney, V Maloney, C Miles, M Saxon, S Vidler. 131 ) APOLOGIES
A Baybutt, M Crosby, L Ellis, H Green, J O’Neill, A Parkinson, Revd D Peach, S Richards (Treasurer), A Sudworth, I Whiteley. The Secretary apologised for any confusion regarding the day of the Meeting.
132 ) MINUTES OF LAST MEETING ‘That the Minutes of the Meeting held 24 November be approved as a true and correct record.’ Proposed. J Maloney. Seconded. L Brown. Agreed 133 ) MATTERS ARISING Residents Association The Chairman reported that a quite well attended meeting had taken place and a Committee formed. The next Meeting would be in January. ‘Cleaner Greener’ Initiative An amount of £1200 was available to spend locally and between the Association and the Parish Council there would be ideas submitted for spending the funds. To be discussed at the January Meeting when Darren Barton, Township Manager, would attend. Paper collection An agreement had been reached with WMBC to re-cycle white paper collected from Miles Lane School and there was interest in spreading the initiative to other schools. Mr Harrison offered to contact St. Bernadette’s. Awards Evening The Chairman expressed his thanks to Mr Hilton and his helpers for the refreshments. Thanks had been received from many of the participants of the evening. The Courier would carry photographs taken by Joe Shaw and he was also to be thanked for his contribution in producing the Award certificates. Members expressed their appreciation to the Chairman, Louise Brown and Jim Maloney for their contribution to the success of the event. 134 ) REVIEW OF COMMUNITY ASSOCIATION ACTIVITY. Fund raising social evening 12 February. Mr Saxon provided a comprehensive run down of the proposals for the evening. Two sponsors would support the evening. The ticket price was agreed at £25 and sales were progressing with 50 confirmed and another 20 potentially sold. Tickets were available in blocks of 10 for a maximum attendance of 120. The three course menu was discussed and agreed. Raffle prizes were being sought. An auction was a possibility and a volunteer auctioneer would be needed. Entertainment had been booked. The programme would be; arrival 7/7.15pm for dinner at 8pm, a short welcome (Jim Maloney), Grace, meal, entertainment, raffle, auction, wind up speech. Numbers would be helpful at the time of the next Meeting, January 25 th. The Chairman and Members thanked Mr Saxon for his organisation of the event. ©2003 Shevington Parish Council |
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